Privacy Policy

British Military Martial Arts – Privacy Notice

We respect your privacy and we are committed to protecting your personal data. This privacy notice tells you how we look after any personal data you provide to us, what your privacy rights are and how UK data protection law (the UK GDPR and the Data Protection Act 2018) protects you.

Contents

1. Important information and who we are
2. The data we collect about you
3. If you fail to provide personal data to us
4. How your personal data is collected
5. How we use your personal data
6. Purposes for which we will use your personal data
7. Automated decision making
8. Marketing from us
9. Opting out
10. Cookies
11. Change of purpose
12. Disclosures of your personal data
13. International transfers
14. Data security
15. Data retention
16. Your legal rights
17. Glossary
18. Contact details
19. Changes to our privacy notice

1. Important information and who we are

It is important that you read this privacy notice. It explains how we collect and process your personal data (including the personal data of any child who is to be the student, where you are their parent or guardian) when you use our website, make an enquiry, book a free trial or sign up as a member of British Military Martial Arts.

Our website is not intended for children. Children who would like to train in martial arts will need a parent or legal guardian to contact us on their behalf.

Controller

British Military Martial Arts (“BMMA”, “we”, “us” or “our”) is the data controller. This means we decide how your personal information is processed and for what purposes.

If you have any questions about this privacy notice, including any request to exercise your legal rights, please contact us using the details below.

Contact details

• Name: British Military Martial Arts
• Email address: admin@lm-bmma.com
• Postal address: Unit C10, Tweedale Industrial Estate, Madeley, Telford, Shropshire, TF7 4JR
• Telephone number: 0800 389 3987

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO, so please contact us in the first instance.

Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2. The data we collect about you

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

When you opt in to marketing communications, register on our website, or register for classes either through our website or directly with us, we collect data from you so that we can deliver our services. This may include your name, address, email address, contact details, emergency contact details, details of your children (including their name and date of birth), permissions you give us to provide medical assistance, who can and cannot collect them, any other medical or learning needs you wish to make us aware of, and your payment details.

We may also collect website usage information using cookies.

We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:

• Identity Data includes data you provide through our enquiry form or membership agreement, such as first name, last name, marital status, title, date of birth and gender, including such data about any child who is to be the student where you are their parent or guardian.
• Contact Data includes address, email address, telephone numbers and emergency contact details.
• Training Data includes details of attendance at classes, competition results and gradings or assessments undertaken.
• Health Data includes details of any health conditions, medications and allergies (this is special category personal data).
• Visual Images include videos and photographs of students.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
• Usage Data includes information about how you use our website, products and services.
• Marketing and Communications Data includes your preferences for receiving marketing from us and our third parties, and your communication preferences.
• Financial Data includes bank account and payment card details.
• Transaction Data includes details of payments to and from you and other details of products and services you have purchased from us.

We also collect and use Aggregated Data, such as statistical or demographic data, for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law, as it does not directly or indirectly reveal your identity. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data, which will be used in accordance with this privacy notice.

3. If you fail to provide personal data to us

Where we need personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with classes). In this case we may have to cancel the service you have with us, but we will notify you if this is the case at the time.

4. How your personal data is collected

We use different methods to collect data from and about you, including the following.

Direct interactions. You may give us your data by filling in a form (online or paper) or by corresponding with us by post, phone or email. This includes personal data you provide when you:

• attend a free trial class with us;
• enquire about our products or services;
• subscribe to our publications;
• request marketing to be sent to you;
• give us feedback;
• enter into an agreement with us for classes;
• attend a class or grading event.

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies.

Third parties. We may receive personal data about you from various third parties, as set out below:

• Technical Data from analytics providers such as Google Analytics, and from advertising networks such as Google Ads and Facebook (Meta).
• Contact, Financial and Identity Data from providers of technical, payment and delivery services such as NEST Management Limited (based in the UK), who provide us with services including tuition fee collection and administration, and business management software.
• Contact and Identity Data from providers of introductory services such as NEST Management Limited (Get Into Martial Arts), based in the UK.

5. How we use your personal data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data where we need to perform the contract we are about to enter into or have entered into with you, where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests, where we need to comply with a legal obligation, or where you have given your consent.

We may process your personal data on more than one lawful basis depending on the specific purpose for which we are using it. Please contact us if you need details about the specific lawful basis we are relying on where more than one basis is set out in the table below.

6. Purposes for which we will use your personal data

The table below describes the ways we plan to use your personal data and the lawful bases we rely on to do so. We have also identified our legitimate interests where appropriate.

The following explains some of the terms used above in connection with the lawful basis for our processing:

Legitimate interest means our interest in conducting and managing our business so that we can give you the best service and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you by contacting us.

Performance of contract means processing your data where it is necessary for the performance of a contract to which you are a party, or to take steps at your request before entering into such a contract.

Comply with a legal or regulatory obligation means processing your personal data where it is necessary for compliance with a legal or regulatory obligation that we are subject to.

7. Automated decision making

We do not process your personal data for automated decision making where that decision making has any legal or similarly significant effect on you.

8. Marketing from us

We may use your personal data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products and services may be relevant to you (we call this marketing).

You may receive marketing communications from us if you have requested information from us or purchased services from us and, in each case, you have opted in to receive that marketing.

9. Opting out

You can ask us to stop sending you marketing messages at any time by emailing us or contacting us by phone or post.

If you opt out of receiving marketing messages from us but remain a member, continue to receive our services or make a purchase from us, you will still receive non-marketing communications, such as messages about your class bookings or other appointments with us, the management of your membership, and service updates about BMMA or the services we provide to you.

10. Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of our website may become inaccessible or not function properly.

We use Google Analytics cookies to help us understand how visitors engage with our website. Google uses a set of cookies to collect information and report website usage statistics without personally identifying individual visitors to us.

We use Google advertising cookies to help make sure our web advertisements are shown to relevant and interested people. Google uses a set of cookies to collect information and serve adverts across its network without personally identifying individuals to us.

We use the Facebook (Meta) Pixel to help make sure our Facebook advertisements are shown to relevant and interested people. Facebook uses a set of cookies to collect information and serve adverts across its network.

11. Change of purpose

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your personal data for an unrelated purpose, we will notify you and explain the legal basis that allows us to do so. Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

12. Disclosures of your personal data

We do not sell or share your personal data with any other organisation for its own marketing purposes. We only share your personal data as explained in this privacy notice.

We may have to share your personal data (for the purposes set out in the table above) with external third parties who perform certain functions on our behalf or provide us with services that enable us to deliver our services and manage our business.

These services include our business management system, our IT support and service providers, payment processing and debt collection services, and professional advisers such as legal, tax and accountancy advisers.

We may also share personal data with national governing bodies, regulatory associations and other similar organisations in connection with the martial arts training you or the student are receiving.

We may also need to share your personal data with HM Revenue and Customs and other regulatory authorities.

We may also share your personal data with third parties to whom we may sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If such a change happens to our business, the new owners may use your personal data in the same way as set out in this privacy notice.

In exceptional or emergency circumstances, we may also need to share your personal information with third parties where we believe that sharing information about you or your child is vital to protect you, your child or another person.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes, and we only permit them to process your personal data for specified purposes and in accordance with our instructions.

13. International transfers

We do not transfer your personal data outside the United Kingdom or the European Economic Area (EEA).

14. Data security

We take the steps required by data protection law to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, instructors, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and are subject to a duty of confidentiality.

15. Data retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, the purposes for which we process it and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep basic information about our customers (including Transaction Data) for six years after they stop being customers, for tax purposes.

In some circumstances you can ask us to delete your data: see “Request erasure of your personal data” below.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.

16. Your legal rights

Under certain circumstances, you have rights under data protection law in relation to your personal data:

• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of your personal data. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide. If you become aware that we hold incorrect information, such as an old address, telephone number or email address, please contact us and we will correct it.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us to continue processing it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing, where we may have processed your information unlawfully, or where we are required to erase your personal data to comply with law. We may not always be able to comply with a request for erasure for specific legal reasons, which we will explain to you at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or that of a third party) and there is something about your particular situation that makes you want to object to processing on this ground because you feel it affects your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it, because you need it to establish, exercise or defend legal claims; or (d) where you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
• Request the transfer of your personal data to you or to a third party. We will provide you, or a third party you have chosen, with your personal data in a structured, commonly used, machine-readable format. This right only applies to automated information which you initially provided consent for us to use, or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. This will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time.

If you wish to exercise any of the rights set out above, please contact us.

No fee usually required. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

What we may need from you. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask for further information in relation to your request to speed up our response.

Time limit to respond. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

17. Glossary

NEST Management Limited is a company which provides us with various services, including tuition fee collection and administration, and business management software.

We, us, our means British Military Martial Arts, the owner of this website and the business providing martial arts classes and other services which you may be using or enquiring about through this site.

18. Contact details

• British Military Martial Arts
• Unit C10, Tweedale Industrial Estate, Madeley, Telford, Shropshire, TF7 4JR
• Tel: 0800 389 3987
• Email: admin@lm-bmma.com

19. Changes to our privacy notice

We may amend this privacy notice from time to time. This privacy notice was last updated on 22 October 2026 (Version 1.0).